Acceptable Use Policy

ACCEPTABLE USE POLICY

RFPeasy®

A product of Gov Access Solutions, LLC

Effective Date: May 20, 2026

Last Updated: May 18, 2026

This Acceptable Use Policy (the "AUP") describes prohibited uses of the RFPeasy software-as-a-service platform operated by Gov Access Solutions, LLC, doing business as RFPeasy ("RFPeasy," "we," "us"). This AUP is incorporated into and forms part of our Terms of Service available at https://www.rfpeasy.app/terms (the "Terms"). Capitalized terms used but not defined in this AUP have the meanings given to them in the Terms.

By accessing or using the Service, you agree to comply with this AUP. Violation of this AUP is a material breach of the Terms and may result in suspension or termination of your Account, removal of Customer Content, indemnification obligations, and reporting to applicable authorities.

1. General Principle

You must use the Service lawfully, in good faith, in a manner consistent with these standards, and in a way that does not harm RFPeasy, other Users, the Federal Government, or third parties.

2. Prohibited Uses

You may not, and you may not permit any Authorized User or third party to:

2.1 Illegal Activity

  • Use the Service in violation of any applicable federal, state, local, or foreign law, regulation, or order;

  • Use the Service to facilitate, plan, or carry out any unlawful activity, including fraud, money laundering, sanctions evasion, terrorism, or trafficking;

  • Use the Service in a manner that violates U.S. export-control or sanctions laws, including the Export Administration Regulations, the International Traffic in Arms Regulations, or sanctions administered by the U.S. Department of the Treasury's Office of Foreign Assets Control.

2.2 Federal Procurement Integrity

  • Use the Service to violate the Procurement Integrity Act (41 U.S.C. § 2102 et seq.) or any similar law restricting the use of non-public source-selection information, proprietary information, or competitor bid information;

  • Submit to the Federal Government any document or proposal generated or assisted by the Service without independently verifying its accuracy, completeness, and compliance;

  • Use the Service in a manner that would constitute fraud against the United States or trigger liability under the False Claims Act (31 U.S.C. §§ 3729-3733) or 18 U.S.C. § 1001;

  • Falsely represent your status as a small business, veteran-owned, woman-owned, minority-owned, or other socioeconomic-categorized business in a way that is intended to mislead the Federal Government.

2.3 Prohibited Content

You may not upload, submit, transmit, or otherwise introduce to the Service:

  • Classified national-security information of any classification level (Confidential, Secret, Top Secret, or any compartmented or special-access designation);

  • Controlled Unclassified Information ("CUI"), including information bearing markings such as "CUI," "FOUO," "For Official Use Only," "Sensitive But Unclassified," "Law Enforcement Sensitive," or "Limited Distribution," or otherwise subject to 32 C.F.R. Part 2002 or applicable agency guidance;

  • Information subject to the International Traffic in Arms Regulations (ITAR, 22 C.F.R. Parts 120-130);

  • Export-controlled technical data subject to the Export Administration Regulations (EAR) at a level requiring a license for transfer to a non-U.S. person or to a commercial SaaS Subprocessor;

  • Atomic-Energy-Act Restricted Data or Formerly Restricted Data;

  • Personally Identifiable Information ("PII") subject to the Privacy Act of 1974 in a manner requiring System of Records Notice coverage;

  • Protected Health Information ("PHI") subject to HIPAA;

  • Information subject to attorney-client privilege, attorney work-product, or other privilege without authority to disclose to a third-party SaaS provider;

  • Child sexual abuse material (CSAM) or content that exploits or endangers minors;

  • Content that infringes any third-party intellectual-property right, including copyrighted material, trademarks, trade secrets, or rights of publicity;

  • Content that is defamatory, harassing, hateful, discriminatory on the basis of any protected characteristic, threatening, or inciting violence;

  • Personal information of any third party submitted without lawful basis or required consent;

  • Content containing malware, viruses, worms, time bombs, ransomware, or any other harmful code;

  • Content designed to deceive, defraud, or impersonate another person or entity.

2.4 Reverse Engineering and IP Misuse

  • Reverse engineer, decompile, disassemble, or attempt to derive the source code, prompts, prompt-engineering architecture, AI-model configuration, system architecture, question banks, or trade secrets of the Service, except to the extent expressly permitted by applicable law notwithstanding this prohibition;

  • Use the Service or its outputs to train, fine-tune, develop, evaluate, or improve any artificial-intelligence model, machine-learning model, or competing service;

  • Use the Service to build, develop, market, or offer a product or service that competes with the Service;

  • Copy, reproduce, distribute, publish, or display any portion of the Service's user interface, prompt structure, or proprietary outputs in a manner that misappropriates RFPeasy's intellectual property;

  • Remove or alter any proprietary notice (including copyright or trademark notices) appearing in the Service or its outputs.

2.5 Security and System Abuse

  • Probe, scan, or test the vulnerability of the Service, or breach or circumvent any security or authentication measure;

  • Access or attempt to access any portion of the Service, account, or data that you are not authorized to access;

  • Interfere with, disrupt, or impose an undue burden on the Service or its infrastructure, including through denial-of-service attacks, traffic flooding, or resource exhaustion;

  • Use any automated means (including bots, scrapers, or crawlers) to access the Service except through publicly documented APIs accessed with valid credentials and within published rate limits;

  • Circumvent, attempt to circumvent, or evade any rate limit, quota, plan restriction, geographic restriction, or other technical limitation of the Service;

  • Conduct any penetration test or security research against the Service without RFPeasy's prior written consent.

2.6 Account Abuse

  • Share Account credentials with any person other than yourself, or transfer your Account to another person without RFPeasy's consent;

  • Create multiple Accounts to evade quotas, suspensions, terminations, or pricing tiers;

  • Misrepresent your identity, affiliation, role, or authority, including impersonating any other person, organization, or government employee;

  • Use the Service while you are debarred, suspended, or otherwise excluded from federal contracting.

2.7 Communications and Messaging

  • Use the Service to send unsolicited commercial communications ("spam"), phishing messages, or messages in violation of the CAN-SPAM Act, the Telephone Consumer Protection Act, or similar laws;

  • Use the Service to harvest, collect, or otherwise extract contact information of third parties for commercial-solicitation purposes inconsistent with applicable law.

2.8 AI Misuse

  • Submit prompts or inputs designed to circumvent the safety, content, or output controls of the Service's AI features;

  • Use the Service to generate content that is intended to defraud, deceive, manipulate, or harm any person, including the generation of false certifications, fabricated past performance, or misrepresented company qualifications;

  • Use the Service to generate content for use in disinformation, electoral interference, or political-targeting campaigns;

  • Use the Service to generate content that infringes intellectual-property rights, including content designed to mimic the protected expression of any third party.

3. User Responsibilities

You are responsible for:

  • Ensuring that all Authorized Users in your Organization are aware of, and comply with, this AUP;

  • Maintaining the confidentiality and security of your Account credentials;

  • Promptly reporting to RFPeasy any suspected unauthorized use of your Account or any suspected security incident affecting the Service;

  • Promptly reporting any spillage of CUI, classified, ITAR, EAR, Privacy Act, or HIPAA-covered information to the Service, no later than twenty-four (24) hours after becoming aware;

  • Conducting your own independent verification of any output produced by the Service before using it in any submission to the Federal Government or any third party.

4. Enforcement

4.1 Investigation

We may investigate any suspected violation of this AUP. While we have no obligation to monitor Customer Content, we reserve the right to review Customer Content reasonably suspected of violating this AUP, the Terms, or applicable law.

4.2 Suspension and Termination

We may, in our reasonable discretion and with or without notice, take any of the following actions in response to a suspected or confirmed violation:

  • Issue a warning;

  • Remove the offending Customer Content;

  • Restrict access to features of the Service;

  • Suspend the Account or Organization;

  • Terminate the Account or Organization;

  • Pursue legal remedies, including indemnification under the Terms;

  • Report violations to law enforcement, regulatory authorities, the Defense Counterintelligence and Security Agency, the Inspector General of any affected federal agency, or any other appropriate authority.

4.3 No Refund for Violation-Based Termination

If your Account is suspended or terminated for violation of this AUP, you are not entitled to a refund of any fees paid.

5. Reporting Violations to RFPeasy

If you become aware of a violation of this AUP by another User or any other person, or if you suspect that your Account has been used by an unauthorized party, please report it promptly to:

Email: dakota@govaccesssolutions.com

Reports should include a description of the suspected violation, any relevant identifiers (Account email, URL, timestamp), and any supporting information. We will treat reports as confidential to the extent reasonably possible while investigating.

6. Changes to this AUP

We may update this AUP from time to time. Material changes will be communicated by email to the address on file for your Account, by an in-product notice, or by updating the "Last Updated" date at the top of this AUP and posting the revised AUP at https://www.rfpeasy.app/acceptable-use. Your continued use of the Service after the effective date of the revised AUP constitutes acceptance of the revised AUP.

7. Contact

Questions about this AUP:

Gov Access Solutions, LLC d/b/a RFPeasy

Attn: Acceptable Use

8225 Fairmount Dr APT 5-108

Denver, CO 80247

Email: dakota@govaccesssolutions.com

END OF ACCEPTABLE USE POLICY